🤸 Gymnastics club management software

Run your gymnastics club
without the admin chaos.

Term fees chased family by family, competition entries cross-checked at midnight across three spreadsheets, and parents constantly messaging to ask when their child's class is. ClubMon helps gymnastics clubs manage gymnasts across all age groups and levels, track term fees, and keep class schedules organised, one system your whole club runs on. Free to start, no credit card required.

Gymnastics Club · Gymnasts
94
Total
83
Active
11
Due
Emily Clarke
Competitive · Level 3 · Joined Sep 2023
Active
Mia Foster
Term fee overdue 9 days
Due
Sophie Turner
Recreational · U10 · Joined Jan 2025
Active
Sound familiar?

Gymnastics clubs run on the same
broken tools as everyone else.

Your gymnasts train for perfection. Your admin system should meet the same standard.

Every term

"Sending invoices to 90 families and then chasing the ones who haven't paid takes up the first two weeks of every new term. By the time everyone's paid, the next invoice is almost due."

Term-based tuition billing without automation is a recurring time sink that never gets easier.

Competition season

"I need to know who's registered for the county championships, who's paid the entry fee, and which level they're competing at. That information is in three different places and I'm checking it at midnight."

Competition entry management becomes a crisis every time because membership and payment data live in separate spreadsheets.

Every week

"Parents message me constantly asking about their child's class time, whether they've paid, and what to bring to the next competition. I answer the same questions over and over."

When parents can't self-serve basic information, every query lands in your inbox.

How ClubMon helps

Built for clubs. Works for gymnastics.

01

Every gymnast, every level, every fee.

Every gymnast has a profile in ClubMon linked to their class and showing their enrolment status, payment history, level, and parent contact details. Whether your club has 30 gymnasts or 300, you have a live, accurate picture of your membership at all times.

Gymnasts · This term
94
Gymnasts
83
Paid
11
Overdue
02

One class timetable parents can always find.

Publish your class timetable once. Every gymnast's family sees their specific schedule through the ClubMon app, recreational classes, competitive squad sessions, competitions and showcases. Change a time or add a competition date and every affected family gets a push notification instantly.

This week's classes
Competitive squad, Gym 1
Tue 22 · 17:00–19:00
Recreational U10, Gym 2
Thu 24 · 16:00–17:00
County championships
Sat 26 · 09:00 · Away
03

Set up in under an hour. Run for years.

Import your existing gymnast list from Excel. Add your class timetable and competition calendar. Invite parents and gymnasts to the app. Most gymnastics clubs are fully running the same day they sign up.

<1hr
Average setup time for a gymnastics club to get fully running on ClubMon, including importing an existing gymnast list.
About ClubMon for gymnastics

Gymnastics club management software that actually works

Gymnastics clubs are among the most administratively demanding sports clubs to run. Managing multiple age groups and levels, from recreational beginners to competitive gymnasts, each with different term fees, class schedules, and competition calendars, creates an overhead that compounds fast.

ClubMon is gymnastics management software built around how sports clubs actually work. It brings your full club into one place: gymnast profiles, term fee tracking, class schedules, and parent communication, all in a single system, not five scattered tools.

Gymnast management across all levels

Every gymnast has a profile in ClubMon linked to their class and showing their enrolment status, payment history, level, and parent contact details. Whether your club has 30 gymnasts or 300, you have a live, accurate picture of your membership at all times.

Term fee tracking without the chase

Term fees, monthly training subscriptions, competition entry fees, all tracked in ClubMon automatically. When fees are due, reminders go out to parents. You see at a glance who is paid up and who is overdue, and follow up with one click instead of individual messages.

Class schedules parents can always find

Publish your class timetable once in ClubMon. Every gymnast's family sees their specific schedule through the mobile app. When a class moves, a session is cancelled, or a competition is added, ClubMon updates all relevant parents immediately, no mass text required.

Competition and event management

Add competitions, showcases, and away events to your ClubMon schedule alongside regular training sessions. Track entry fees separately, see who has paid and who hasn't, and push schedule changes to all affected families instantly. Your competition season gets the same organised, systematic treatment as every other part of your club.

See everything ClubMon can do on the features page, or check pricing, free to start, no credit card required. Comparing options across disciplines? Browse studio management software for movement studios.

Frequently asked questions

What software do gymnastics clubs use?
+
Many gymnastics clubs use ClubMon to manage members, track term fees, and organise class schedules. It replaces spreadsheets and WhatsApp groups with one system built specifically for sports clubs, including gymnastics clubs with multiple age groups and levels.
How do I manage a gymnastics club?
+
Use a dedicated club management app like ClubMon to handle the main admin tasks: tracking active members, collecting term fees, managing class schedules, and keeping parents informed. Most gymnastics clubs are fully set up on ClubMon in under an hour.
How much does gymnastics club software cost?
+
ClubMon starts free for clubs with up to 30 members. The Pro plan is €15/month for up to 200 members. The Club plan is €35/month for unlimited members. No credit card is required to start.
Can parents see their child's gymnastics class schedule in ClubMon?
+
Yes. Parents access the ClubMon mobile app to view their child's class timetable, attendance history, and payment status at any time, without contacting the club directly.
Can gymnastics club software handle competitions and events?
+
Yes. ClubMon lets you schedule competitions, showcases, and special events alongside regular training sessions. You can track competition entry fees, see payment status per gymnast, and notify all relevant families when event details change, all from the same system you use for day-to-day club management.
What is the best gymnastics club management software for small clubs?
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For small gymnastics clubs, the most important factors are ease of setup, affordable pricing, and not having to pay for features you don't need yet. ClubMon is free for clubs with up to 30 members and most clubs are fully set up in under an hour. As your club grows, you can upgrade to a paid plan without migrating to a new system.
Can I switch to ClubMon from my existing gymnastics software?
+
Yes. Most clubs import their member list and are fully operational in ClubMon within an hour. There is no forced cutover, you can run ClubMon alongside your current tools during the transition and switch fully when you are ready. No credit card is required to start.

Ready to run your gymnastics club without the admin chaos?

Get started free, set up your whole club in under an hour. No credit card required.

No credit card required · Setup in under an hour · Cancel anytime