Run your pickleball club
without the admin chaos.
Open play sessions split across skill bands and half the members aren't sure which one is for them, court fees and membership dues tracked in two different spreadsheets, and before every tournament an evening of cross-checking who's paid and what their DUPR is. ClubMon gives pickleball clubs and teams one system to replace all of that, members, fees, and schedules. Free to start, no credit card required.
Pickleball clubs run on the same
broken tools as everyone else.
The sport is exploding. Your admin shouldn't be in the same state.
"I run four open play sessions a week split across two skill bands. Half my members aren't sure which session is theirs, and the group chat is buried under 'which court?' questions every Monday."
Open play across skill levels means messaging the right session details to the right players, and a group chat does not sort that automatically.
"Members pay club dues plus separate court fees for some sessions. I'm reconciling two spreadsheets every month to figure out who actually owes what."
Fees split between membership and court usage need one system that tracks both per player, not parallel spreadsheets.
"Before each tournament I'm checking who is a current member, who has paid their entry fee, and what skill rating each player is at. It's an evening of spreadsheet work, every single time."
Tournament eligibility checks built on top of separate spreadsheets means hours of repetitive admin before every event.
Built for clubs. Works for pickleball.
Every player, every skill level, every fee.
Every player has a profile showing their skill rating, membership status, court fee status, and contact details. Filter your roster by skill band when you need to message a specific group. Payment and renewal reminders go out automatically. You stop chasing.
One schedule for open play, ladders, and lessons.
Post your whole timetable once, open play sessions split by skill band, ladder match nights, beginner clinics, tournament dates. Members see only their relevant sessions on the ClubMon app. Change a session or cancel for rain, every affected player gets a push notification instantly.
Set up in under an hour. Run for years.
Import your existing member list from Excel or export it from your current tool, EZFacility, Mindbody, or any spreadsheet, then add your open play and ladder schedule. Invite your members to the app. Most clubs are fully running the same day they sign up.
Pickleball club management software that actually works
Pickleball clubs run on a unique combination of admin, members at different skill levels, court time as a separate billable resource alongside dues, open-play sessions, ladders and leagues, and tournaments that the club either hosts or sends teams to. Most generic club software was not built for that combination, and the dedicated pickleball platforms are priced for clubs ten times the size of a typical local club. With pickleball among the fastest-growing club sports of the last few years, more small clubs are facing this admin problem for the first time.
ClubMon handles it. One member database with skill ratings, court time and membership tracked separately per player, full schedule covering open play, ladders, and lessons. Free up to 30 members, no credit card required.
Member management across skill levels
Every player has a profile showing their membership status, payment history, skill rating, and contact details. You can store DUPR ratings, UTR-P, or any internal 2.5 / 3.0 / 3.5 / 4.0+ band, whatever your club uses. Filter your roster by skill level when posting session-specific updates so a Monday 4.0+ open play announcement does not go to your 3.0 beginners. The same dashboard works for clubs that run by paddle skill and for clubs that just group everyone together.
Court time, membership fees, and tournament entries
Monthly dues, court time fees, ladder entries, and tournament entries all tracked in ClubMon as separate line items per player. When a fee is overdue, automatic reminders go out before you even notice. You see exactly who has paid which fee and send bulk reminders to anyone outstanding in one click. ClubMon tracks who owes what, you collect the payment, it is not a payment processor.
One schedule for open play, ladders, and tournaments
Publish your full schedule once, open play sessions by skill band, ladder match nights, lessons and clinics, tournament dates. Every player sees only their relevant sessions through the mobile app. Push notifications matter for pickleball specifically, when weather cancels open play or a session moves at short notice, every affected member gets the update immediately rather than refreshing a group chat. The volume of "is open play on tonight?" questions drops to near zero.
Pickleball clubs, leagues, and tournament teams
Most clubs go by one of several names, pickleball club, pickleball team, league team, tournament team. The admin problem is the same: a roster of players across skill levels, fees that need chasing, and a schedule everyone has to see. ClubMon handles all of them from one dashboard. Recreational clubs running drop-in open play, league teams that compete in inter-club leagues, tournament teams that travel together, the system stays the same whether you call it a club or a team. The same applies whether you search for club management software or team management software, the underlying problem is the same.
ClubMon vs full pickleball platforms
Platforms like Playbypoint, UTR Sports, Swift, CourtReserve, League Linq, Wild Apricot, ClubExpress, and EZFacility are full-stack systems with public court booking, payment processing, league brackets, and tournament automation. They are built for clubs that want to manage the entire customer journey from public booking through to tournament play, and they are priced accordingly, typically €50 to €200 per month depending on club size. ClubMon does less on purpose, member tracking, fee reminders, and schedule visibility. That makes it faster to set up, simpler to use daily, and free up to 30 members. It is the right fit if your priority is getting your existing members organised rather than building a public booking funnel.
See everything ClubMon can do on the features page, or check pricing, free to start, no credit card required. Looking for a different racket sport? See our tennis club management software page.
Frequently asked questions
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