Run your chess club or academy
without the spreadsheet sprawl.
Members spread across club nights, group lessons, and private coaching. FIDE ratings to keep updated. Monthly tuition to chase, tournament entries to confirm, and parents asking when the next session is. ClubMon is chess club management software for clubs and academies, one system instead of three spreadsheets and a group chat. Free up to 30 members, no credit card required.
Chess clubs run on the same
broken tools as everyone else.
The game rewards preparation. Your admin should too.
"After every FIDE rating list I open three browser tabs and copy-paste 40 new ratings into a spreadsheet. It always takes a full evening."
When ratings live in a spreadsheet, every update is a manual job that breaks the moment you blink.
"I am chasing 25 parents for tuition every month. Half pay late, some forget which child they paid for, and I lose track of who is cleared."
Manual fee collection from families is time-consuming and error-prone without automation.
"Before each tournament I cross-check rating, paid membership, and federation registration on different spreadsheets. By Friday night I still do not trust my own list."
Without a live membership system, entry confirmation becomes an unexpected evening of admin.
Built for clubs. Works for chess.
Every player, every rating, every fee.
Every player has a profile in ClubMon with their FIDE rating, national rating, peak rating, and payment history. FIDE ratings sync automatically each rating period, no copy-paste from the FIDE website. Coaches see only their group; administrators see the full club. Renewals and tuition reminders go out automatically. You stop chasing.
One schedule for club nights, lessons, and tournaments.
Publish your club nights, group lessons, private coaching slots, and tournament dates once. Every player sees only their relevant sessions through the ClubMon app. Move a club night or reschedule a private lesson, every affected member and parent gets a push notification instantly. No more late arrivals because someone missed the group chat.
Set up in under an hour. Run for years.
Import your existing player list from Excel. Add your club night and lesson schedule. Invite your members to the app. Most chess clubs and academies are fully running the same day they sign up.
Chess club management software that actually works
Chess clubs and chess academies have a particular admin shape. Members hold ratings that change every few months. Tuition is collected from parents, often by hand. Club nights, group lessons, private coaching, and weekend tournaments all run on different cadences. Most clubs and academies hold this together with Excel, a WhatsApp group, and a coach who remembers everything. It works until it does not.
ClubMon replaces the patchwork of spreadsheets, group chats, and paper records with a single, integrated platform built for exactly this kind of multi-format club structure. One system for players, ratings, fees, and the weekly schedule.
Players, FIDE ratings, and fees in one profile
Every player has a profile in ClubMon with their contact details, parent contacts for junior players, current and peak FIDE rating, national rating, club rating, and full payment history. FIDE ratings sync automatically each rating period so you stop opening the FIDE website to copy numbers. Coaches see only their group; administrators see the full club. The same dashboard handles a club with one weekly night and an academy with eight teaching groups from beginners to advanced.
Chess academies and coaching businesses
Chess academies, after-school chess programmes, and individual coaches use ClubMon to track students across skill groups, collect monthly tuition, and publish a schedule that includes group sessions, private lessons, and tournament dates side by side. Each group has its own roster. Parents see their child\'s lessons and receive automatic reminders when tuition is due. Coaches log into the same app and see only their students.
One schedule for club nights, lessons, and tournaments
Publish your club nights, group lessons, private coaching slots, and tournament dates once. They are immediately visible to every relevant player and parent through the mobile app. Push notifications matter for chess: when a club night moves because of a venue clash, or a private lesson reschedules, every affected family gets the update immediately rather than searching back through a group chat.
Membership, tuition, and tournament entries
Annual membership, monthly tuition, private lesson fees, and tournament entry fees all tracked in ClubMon with payment status visible per player at a glance. When a fee is overdue, ClubMon automatically reminds the member or parent so you do not have to chase individually. You see exactly where every payment stands. ClubMon tracks who owes; you collect the payment, it is not a payment processor.
Youth chess academies and parent communication
Youth chess academies and junior chess programmes have the same admin overhead as any youth sport: multiple skill groups training on different nights, parents needing schedule visibility, lesson make-ups after missed sessions, and tournament entries that all hit at the same time. ClubMon handles it. Each group has its own roster and schedule. Parents receive the same automatic reminders as adult members. Tournament eligibility is a filter, not an evening\'s spreadsheet work.
ClubMon vs full chess platforms
Tournament directing tools like Tornelo, SwissSys, Vega Chess, and ChessManager are built for pairings, Swiss-system rounds, rating performance calculations, and federation-grade result submission. The World Chess Clubs Platform pairs FIDE IDs and frames the club as a business with online events. Generalists like Springly, Playpass, and ChessNut bundle CRM, website building, and online payments. ClubMon stays focused on the daily club admin: members, ratings, fees, and schedule, and works alongside any of the above when your club needs pairings or a public website. ClubMon is free up to 30 members and €15 per month for up to 200. It is the right fit if your priority is getting your existing chess club or academy organised in one place.
See everything ClubMon can do on the features page, or check pricing, free to start, no credit card required.
Frequently asked questions
Works for any sport or studio
Pick your sport to see exactly how clubs like yours use ClubMon.
Don't see your sport? Get in touch, chances are ClubMon already works for it.
Ready to run your chess club without the spreadsheet sprawl?
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