Martial arts club management software without the admin overload.
Too much time chasing payments, too many schedule questions in the group chat, no clear picture of who's actually still training. ClubMon gives martial arts clubs one system to replace all of it, members, fees, attendance, and schedules. Free to start, no credit card required.
Martial arts clubs run on the same
broken tools as everyone else.
Your students train with discipline. Your admin shouldn't demand it too.
"I'm messaging every member individually to chase monthly fees. Karate, judo, kickboxing, they're all on different schedules and I'm tracking everything in a spreadsheet."
Manual payment collection across multiple disciplines and fee tiers consumes entire evenings every single month.
"A student showed up for grading who hadn't paid in two months and wasn't ready. My belt level records are in a notebook from two years ago."
Without a live system, your grade records, attendance history, and payment status are always in different places.
"We run three disciplines under one roof. Who's cleared to train, who's behind on fees, who's eligible for the next belt, none of it is in one place."
Verifying member status shouldn't require checking multiple spreadsheets before every session.
Built for clubs. Works for martial arts.
Always know who's a member, who's paid, and who's attended.
Every student in your club has a profile with their belt group, membership status, payment history, and attendance record. Renewals and payment reminders go out automatically. You stop chasing.
One training schedule your whole club can see.
Post your training times once across all disciplines and groups. They're live for every member via the ClubMon app. Change a session, add a grading date, cancel a class, it updates instantly, no group chat noise.
Set up in under an hour. Run for years.
Import your existing member list from Excel. Add your training schedule. Invite your members to the app. Most clubs are fully running the same day they sign up. Club managers save an average of 3 hours a week once they stop doing it manually.
Martial arts club management software that actually works
Most martial arts clubs, schools, and dojos manage their administration the same way: a spreadsheet for members, bank transfers for fees, a WhatsApp group for the schedule. It works until you hit around 40 students, then it breaks down. Payments get missed, attendance goes untracked, and the admin burden falls on whoever is willing to absorb it.
ClubMon is martial arts management software, also useful as martial arts class management software or a school management system, built specifically for sports clubs. It covers karate schools, judo dojos, BJJ academies, taekwondo clubs, kickboxing gyms, and multi-discipline facilities running several disciplines under one roof. It replaces the spreadsheet stack with one system your whole school or club runs on.
Member management and payment tracking for dojos
Every student has a profile in ClubMon showing their membership status, payment history, belt group, and contact details. Whether you have 30 students or 300, you see exactly who is active, who is overdue, and who has quietly dropped off, without manually updating anything. Automatic reminders go out before and after payment due dates. You follow up with one click, not a wall of individual messages.
Attendance tracking across all groups
Training attendance is recorded per session and visible on every member's profile alongside their payment status. If a student hasn't been to class in three weeks, you see it. If someone consistently misses sessions and is behind on dues, both flags appear in the same place. No cross-referencing notebooks and spreadsheets before a grading.
Belt grades and grading events
In ClubMon, students are organised into groups, which you can use to represent belt levels, age divisions, or discipline groups. Each group has its own schedule and member list. Grading events are added to the club calendar alongside regular training, with associated fees tracked per student. When grading day arrives, you know exactly who has attended enough sessions and who has paid their grading fee.
Training schedules your whole club can see
Publish your training schedule in ClubMon once. Every member sees it immediately in the app, across all disciplines and groups. When a session is cancelled, a venue changes, or a competition date is added, everyone is notified instantly. No more announcements buried in a group chat that half the club never reads.
Works for every martial arts discipline
Whether you run a single-discipline karate or judo dojo, or a mixed facility with MMA, BJJ, kickboxing, and taekwondo under one roof, ClubMon handles the complexity without multiplying your admin. Different groups see only their own schedule. Admins see the full picture from one dashboard. You can run four disciplines side by side without the paperwork quadrupling.
A free plan for new martial arts schools
ClubMon is free for clubs and schools with up to 30 members. No credit card, no time limit, no asterisk. That covers most new dojos and after-school programs in their first year, and it includes the parts that matter day one: member profiles, payment tracking, training schedules, and the member mobile app. When you grow past 30, the Pro plan is €15/month for up to 200 members. The free plan exists because we built ClubMon for small clubs first, the kind that get priced out of the bigger martial arts software platforms before they can prove the model works.
Class management and billing in one place
The reason most martial arts schools end up with three or four tools is that nothing handles classes, billing, and members in one place. Class rosters live in one spreadsheet, fees in another, attendance in a notebook. ClubMon collapses that into a single workflow: schedule a class, members see it, they show up, you mark attendance, and their payment status is right there on the same screen. Recurring monthly fees, one-off grading payments, and trial class billing all live on the member profile, alongside every class they've attended. Nothing to cross-reference at the end of the month.
See everything ClubMon can do on the features page, or check pricing, free for up to 30 members, no credit card required.
Frequently asked questions
Works for any sport or studio
Pick your sport to see exactly how clubs like yours use ClubMon.
Don't see your sport? Get in touch, chances are ClubMon already works for it.
Ready to run your martial arts club better?
Get started free, set up your whole club in under an hour. No credit card required.
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