Martial arts club management software without the admin overload.

Martial arts club management software that actually works

Most martial arts clubs, schools, and dojos manage their administration the same way: a spreadsheet for members, bank transfers for fees, a WhatsApp group for the schedule. It works until you hit around 40 students, then it breaks down. Payments get missed, attendance goes untracked, and the admin burden falls on whoever is willing to absorb it.

ClubMon is martial arts membership software built for sports clubs, and it works the same whether the sign on the door says club, school, academy, gym, or dojo. Use it as martial arts club software for a community dojo, as martial arts class management software for a school running junior and adult classes, or as a school management system across karate, judo, BJJ, taekwondo, kickboxing, and MMA under one roof. It replaces the spreadsheet stack with one system your whole school or club runs on.

Martial arts member management and payment tracking

Every student has a profile in ClubMon showing their membership status, payment history, belt group, and contact details. Whether you have 30 students or 300, you see exactly who is active, who is overdue, and who has quietly dropped off, without manually updating anything: your martial arts membership database stays accurate on its own. Reminders go out automatically before and after payment due dates, so you are not sending a wall of individual messages every month. That is the whole job of martial arts member management software, and it is the part most dojos still do by hand.

Attendance tracking across all groups

Training attendance is recorded per session and visible on every member's profile alongside their payment status. If a student hasn't been to class in three weeks, you see it. If someone consistently misses sessions and is behind on dues, both flags appear in the same place. No cross-referencing notebooks and spreadsheets before a grading.

Belt grades and grading events

In ClubMon, students are organised into groups, which you can use to represent belt levels, age divisions, or discipline groups. Each group has its own schedule and member list. Grading events are added to the club calendar alongside regular training, with associated fees tracked per student. When grading day arrives, you know exactly who has attended enough sessions and who has paid their grading fee.

Training schedules your whole club can see

Publish your training schedule in ClubMon once. Every member sees it immediately in the app, across all disciplines and groups. When a session is cancelled, a venue changes, or a competition date is added, everyone is notified instantly. No more announcements buried in a group chat that half the club never reads.

Works for every martial arts discipline

Whether you run a single-discipline karate or judo dojo, an MMA gym, a kickboxing gym, or a mixed facility with BJJ, Muay Thai, and taekwondo under one roof, ClubMon handles the complexity without multiplying your admin. MMA gym management and kickboxing gym software come down to the same questions at the admin level: who is a member, who has paid, who trained this week. Different groups see only their own schedule. Admins see the full picture from one dashboard. You can run four disciplines side by side without the paperwork quadrupling.

ClubMon vs other martial arts membership software

Most martial arts membership software on the market, Gymdesk, Martialytics, Kicksite, Spark Membership, Zen Planner, PushPress, is built for commercial schools: automated billing contracts, lead capture and sales funnels, door access, point of sale, multi-location dashboards, and pricing to match. ClubMon stays focused on the daily admin of a club-run dojo or a single-instructor school, students by belt grade, monthly and grading fees, attendance, and the training schedule. It works as martial arts club software for a community club with 40 students and as martial arts school management software for a school with 200, and most are set up in under an hour.

A free plan for new martial arts schools

ClubMon is free for clubs and schools with up to 30 members. No credit card, no time limit, no asterisk. That covers most new dojos and after-school programs in their first year, and it includes the parts that matter day one: member profiles, payment tracking, training schedules, and the member mobile app. When you grow past 30, the Pro plan is €15/month for up to 200 members. The free plan exists because we built ClubMon for small clubs first, the kind that get priced out of the bigger martial arts software platforms before they can prove the model works.

Class management and billing in one place

The reason most martial arts schools end up with three or four tools is that nothing handles classes, billing, and members in one place. Class rosters live in one spreadsheet, fees in another, attendance in a notebook. ClubMon collapses that into a single workflow: schedule a class, members see it, they show up, you mark attendance, and their payment status is right there on the same screen. Recurring monthly fees, one-off grading payments, and trial class billing all live on the member profile, alongside every class they've attended. Nothing to cross-reference at the end of the month.

See everything ClubMon can do on the features page, or check pricing, free for up to 30 members, no credit card required.