Karate club management software without the admin overload.
Too much time chasing monthly fees, belt records and attendance still in a notebook, and a student showing up to grading who hasn't paid and barely trained. ClubMon gives karate clubs one system to replace all of it, members, grades, fees, and schedules. Free to start, no credit card required.
Karate clubs run on the same
broken tools as everyone else.
The art demands discipline. Your admin shouldn't require it too.
"I spend an evening chasing the same people for their monthly fee. Some have been late every month for a year. It's awkward for everyone and it takes me hours."
Sending manual reminders is a job that repeats every month with no way to automate it unless you have a proper system.
"A student turned up to grade who was two months behind on fees and had missed half the sessions. My attendance records are in a notebook from last season, I didn't have time to check."
Without live payment and attendance data in one place, grading day is when the gaps in your records cost you the most.
"I cancelled Thursday's class and posted it in the group chat. Six people still showed up at the dojo. Half of them had muted the chat months ago."
Group chats are not a scheduling system. Updates get buried and people miss them, especially the ones you most need to reach.
Built for sports clubs. Works for karate.
Payment status and attendance tied to every student profile.
Every student has a profile in ClubMon with their belt group, membership status, payment history, and attendance record. When grading day comes, you see at a glance who has trained enough and who has paid, not from memory or a notebook from last season. Automatic reminders go out before fees are due. You stop chasing.
One schedule every student and parent can see.
Publish your training sessions, grading dates, and competitions once. They're immediately visible to every member in the ClubMon app. Cancel a class, change a time, add a grading day, it updates instantly and everyone gets a push notification. No more students showing up at an empty dojo.
Set up in under an hour. Run for years.
Import your existing student list from Excel. Add your training schedule and groups by belt grade. Invite your members to the app. Most karate clubs are fully running the same day they sign up. Club managers save an average of 3 hours a week once they stop doing it manually.
Karate club management software that actually works
Most karate clubs are run by volunteers who love the sport and ended up with the admin. A spreadsheet for members, bank transfers for fees, a WhatsApp group for the schedule, it works at 20 students. At 80, across multiple kyu grades with separate training sessions, junior programmes, and grading cycles, it becomes a part-time job nobody signed up for.
ClubMon is club management software built for sports clubs. Whether you run a small community dojo or a club with senior, junior, and beginner classes running simultaneously, you get one system for students, fees, and schedules, without building it yourself.
Member management across all kyu and dan grades
In ClubMon, every student has a profile showing their belt group, membership status, payment history, and contact details. Groups map naturally to kyu grades, 9th kyu beginners, intermediate grades, senior dan levels. Whether your club has 30 students or 200, you have a live, accurate view of your membership at all times. No stale records, no students who stopped two seasons ago still on the list.
Grading days and attendance records in one place
Add grading days to the club calendar alongside regular training. Grading fees are tracked per student, separate from monthly membership. Attendance is recorded per session and visible on every student's profile. When grading day comes, you know exactly who has trained enough and who is paid, from the app, not from a notebook you have to find first. The student who shows up unprepared stops being a surprise.
Training schedules visible to every student and parent
Publish your training timetable once in ClubMon. Every student sees it immediately through the mobile app, kata sessions, kumite sparring, junior classes, grading days, all in one calendar. When a session is cancelled or a time changes, everyone gets a push notification straight away. Parents of junior students stop asking when training is.
Junior karate programmes and age-group management
Junior karate administration carries its own overhead: different fee tiers, parent communication, and age-appropriate scheduling. In ClubMon, junior students are in their own groups with separate training schedules and fee tracking. Parents receive the same automatic payment reminders as adult members, and their contact details are stored on the student's profile, no separate system needed.
Free karate club management software to get started
ClubMon is free for clubs with up to 30 members, no credit card required, no time limit. Most clubs can run their full membership on the free plan while they get started. The Pro plan is €15/month for up to 200 members. No setup fee and no lock-in, your data is exportable at any time.
See everything ClubMon can do on the features page, or check pricing, free for up to 30 members, no credit card required.
Frequently asked questions
Works for any sport or studio
Pick your sport to see exactly how clubs like yours use ClubMon.
Don't see your sport? Get in touch, chances are ClubMon already works for it.
Ready to run your karate club better?
Get started free, set up your whole club in under an hour. No credit card required.
No credit card required · Setup in under an hour · Cancel anytime