Run your swim club
without the admin overhead.
Lane times changing and half the parents finding out at the pool, training fees across multiple age groups tracked in different spreadsheets, and no quick way to see who's paid and eligible before a gala. ClubMon gives swimming clubs and swim teams one system to replace all of them, members, fees, and schedules. Free to start, no credit card required.
Swim clubs run on the same
broken tools as everyone else.
Your swimmers are disciplined. Your admin system should be too.
"Pulling together a list of paid-up, eligible members for each age group takes me hours before every competition. Every single time."
Without a live membership system, eligibility checks before each gala become a manual exercise from scratch.
"We have six age groups training across four lanes. Every week there's a scheduling conflict because it's all in a spreadsheet no one remembers to update."
Lane allocations managed manually always lead to confusion, coaches, parents, and swimmers all operating on different information.
"Parents keep asking me when the next session is and whether their child's payment went through. I'm not their personal assistant."
When schedules and payment status aren't visible to members, every question lands with the administrator.
Built for clubs. Works for swimming.
Every swimmer, every age group, every fee.
Every swimmer has a profile with their membership status, payment history, group assignment, and parent contact details. Renewals and payment reminders go out automatically. You stop chasing.
One schedule every swimmer and parent can see.
Post your lane sessions and group times once. They're live for every member and parent via the ClubMon app. Change a session or cancel a lane, it updates instantly with a push notification. No more answering schedule questions.
Set up in under an hour. Run for years.
Import your existing member list from Excel. Add your training groups and lane schedule. Invite your members and parents to the app. Most clubs are fully running the same day they sign up.
Swim club management software that actually works
Swimming clubs and swim teams are among the more administratively demanding sports clubs to run. Multiple age groups, lane allocations, term-based fees, gala eligibility checks, and a constant flow of parent questions, the admin overhead is significant without the right tools.
ClubMon is swim club management software built around the day-to-day reality of running a club. Whether your swimming club has three age groups or ten, you get one system for members, fees, and schedules, without the complexity of dedicated meet software that most clubs do not need.
Member database across all age groups
Every swimmer has a profile in ClubMon showing their group assignment, membership status, payment history, and parent contact details. Coaches see their own group; administrators see the full club from one live member database. Your roster is accurate at all times, no ghost members, no stale records, no manual cross-checking before galas to see who is actually paid up and eligible.
Fee tracking for subscriptions, terms, and galas
Monthly training fees, term subscriptions, and gala entry fees all tracked in ClubMon with payment status visible per member at a glance. When a fee is overdue, automatic reminders go out to the member or parent without you having to follow up individually. You see exactly where every payment stands and send bulk reminders to all outstanding members in one click. The same workflow handles swim club membership software needs for clubs that bill on a flat monthly cadence and those that bill by term.
Swimming clubs, swim teams, masters squads, all from one dashboard
Most clubs go by one of several names, swimming club, swim club, swim team, masters squad, learn-to-swim program. The admin problem is the same: a roster of members across different ages and abilities, fees that need chasing, and a session schedule everyone has to see. ClubMon handles all of them from a single dashboard. Age-group competitive clubs running three to ten squads work the same way as masters and adult-fitness clubs that bill flat monthly, school swim teams that train term-by-term, and learn-to-swim programs that bill per block. Each group has its own schedule and its own member list, and the full club rolls up to one admin view.
Session schedules every swimmer and parent can see
Publish your lane schedule and group session times once in ClubMon. Every swimmer and parent sees their relevant sessions immediately through the mobile app, their group's schedule, not the entire club's calendar. Change a lane, cancel a session, or add a gala date, and ClubMon pushes a notification to all relevant members instantly. The volume of "when is training?" messages drops to near zero.
Club management software, not meet software
Most swimming clubs do not host their own galas, they enter external competitions. What they actually need is software to manage the club itself: who is a member, who is paid, and when sessions are. ClubMon does exactly that. It is not meet management software, it does not integrate with Hy-Tek or timing systems. If your primary need is day-to-day club admin, ClubMon is the simpler, faster choice.
See everything ClubMon can do on the features page, or check pricing, free to start, no credit card required.
Frequently asked questions
Works for any sport or studio
Pick your sport to see exactly how clubs like yours use ClubMon.
Don't see your sport? Get in touch, chances are ClubMon already works for it.
Ready to run your swim club without the admin overhead?
Get started free, set up your whole club in under an hour. No credit card required.
No credit card required · Setup in under an hour · Cancel anytime