Swim club management software
without the admin overhead.
ClubMon helps swim clubs manage members across all age groups, track lane fees and training subscriptions, and keep session schedules visible to every swimmer and parent, in one system.
Swim clubs run on the same
broken tools as everyone else.
Your swimmers are disciplined. Your admin system should be too.
"Pulling together a list of paid-up, eligible members for each age group takes me hours before every competition. Every single time."
Without a live membership system, eligibility checks before each gala become a manual exercise from scratch.
"We have six age groups training across four lanes. Every week there's a scheduling conflict because it's all in a spreadsheet no one remembers to update."
Lane allocations managed manually always lead to confusion, coaches, parents, and swimmers all operating on different information.
"Parents keep asking me when the next session is and whether their child's payment went through. I'm not their personal assistant."
When schedules and payment status aren't visible to members, every question lands with the administrator.
Built for clubs. Works for swimming.
Always know who's a member and who's paid.
Every swimmer has a profile with their membership status, payment history, group assignment, and parent contact details. Renewals and payment reminders go out automatically. You stop chasing.
One schedule every swimmer and parent can see.
Post your lane sessions and group times once. They're live for every member and parent via the ClubMon app. Change a session or cancel a lane, it updates instantly with a push notification. No more answering schedule questions.
Set up in under an hour. Run for years.
Import your existing member list from Excel. Add your training groups and lane schedule. Invite your members and parents to the app. Most clubs are fully running the same day they sign up.
Swim club management software that actually works
Swim clubs are among the more administratively demanding sports clubs to run. Multiple age groups, lane allocations, term-based fees, gala eligibility checks, and a constant flow of parent questions, the admin overhead is significant without the right tools.
ClubMon is swim club management software built around the day-to-day reality of running a club. Whether your club has three age groups or ten, you get one system for members, fees, and schedules, without the complexity of dedicated meet software that most clubs don't need.
Member management across all age groups
Every swimmer has a profile in ClubMon showing their group assignment, membership status, payment history, and parent contact details. Coaches see their own group; administrators see the full club. Your roster is live and accurate, no ghost members, no stale records, no manual cross-checking before galas to see who's actually paid up and eligible.
Fee tracking for subscriptions, terms, and galas
Monthly training fees, term subscriptions, and gala entry fees all tracked in ClubMon with payment status visible per member at a glance. When a fee is overdue, automatic reminders go out to the member or parent without you having to follow up individually. You see exactly where every payment stands and send bulk reminders to all outstanding members in one click.
Session schedules every swimmer and parent can see
Publish your lane schedule and group session times once in ClubMon. Every swimmer and parent sees their relevant sessions immediately through the mobile app, their group's schedule, not the entire club's calendar. Change a lane, cancel a session, or add a gala date, and ClubMon pushes a notification to all relevant members instantly. The volume of "when is training?" messages drops to near zero.
Club management software, not meet software
Most swim clubs don't host their own galas, they enter external competitions. What they actually need is software to manage the club itself: who's a member, who's paid, and when sessions are. ClubMon does exactly that. It is not meet management software, it does not integrate with Hy-Tek or timing systems. If your primary need is day-to-day club admin, ClubMon is the simpler, faster choice.
See everything ClubMon can do on the features page, or check pricing, free to start, no credit card required.
Frequently asked questions
Works for any sport or studio
Pick your sport to see exactly how clubs like yours use ClubMon.
Don't see your sport? Get in touch, chances are ClubMon already works for it.
Ready to run your swim club better?
Get started free, set up your whole club in under an hour. No credit card required.
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