Run your CrossFit box
without the admin overload.
Three drop-ins show up unannounced to a packed 6am class, monthly memberships chased one bank-transfer message at a time, and the WOD posted on the whiteboard while half the athletes never see Saturday's schedule change. ClubMon is CrossFit member management software, one system to replace all of it, athletes, fees, drop-ins, and class schedules. Free to start, no credit card required.
CrossFit boxes run on the same
broken tools as everyone else.
The WODs are programmed. The admin shouldn't be a workout.
"Three drop-ins show up unannounced to a packed 6am class. I don't know who paid the drop-in fee, who's a member, and the coach is trying to start the WOD while I'm reconciling it on the spot."
Drop-ins and all-access members in the same class without a system means the coach becomes the receptionist every morning.
"Athletes pay flat monthly, 2x-per-week plans, class packs, drop-ins, and private coaching. I'm reconciling four different fee types in three spreadsheets at the end of every month."
CrossFit boxes run multiple membership tiers and one-off fees, and tracking them in parallel spreadsheets means constant reconciliation.
"I moved Saturday's class an hour later for a comp event. Posted it on the whiteboard and in the group chat. Five athletes still showed up at the old time."
Whiteboard updates and group-chat messages get missed. Schedule changes need a system that reaches every relevant athlete instantly.
Built for clubs. Works for CrossFit boxes.
Every athlete, every membership type, every drop-in.
Every athlete has a profile showing their membership plan, payment status, drop-in history, and contact details. Filter by membership type when you need to message a specific group. Renewals and payment reminders go out automatically. You stop chasing.
One class schedule. Every athlete sees it.
Post your class schedule once, 6am CrossFit, Olympic lifting, evening classes, open gym. Athletes see only their relevant classes on the ClubMon app. Move a session or cancel for the comp event, every affected athlete gets a push notification instantly. No more whiteboard chase.
Set up in under an hour. Run for years.
Import your existing athlete list from Excel. Add your class schedule. Invite your athletes to the app. Most CrossFit boxes are fully running the same day they sign up.
CrossFit member management software that actually works
CrossFit boxes run on a unique combination of admin: athletes on different membership types, class-by-class drop-ins, multiple coaches teaching across the week, and a schedule that has to reach every member without burying important updates in a group chat alongside WOD chat. Most generic gym software was not built for that mix, and the dedicated CrossFit platforms are priced for boxes ten times the size of a typical local affiliate.
ClubMon handles it. One member database with membership types, drop-in tracking, fee reminders, and a full class schedule for athletes via mobile app. Free up to 30 members, no credit card required. Built for CrossFit boxes that already have their athletes and just need to stop running everything manually.
Member management for CrossFit boxes
Every athlete has a profile showing their membership plan, payment history, drop-in record, and contact details. See at a glance who is on all-access, who is on a 2x or 3x per week plan, who is buying class packs, and who is a regular drop-in. When you need to message just your 6am crew or your competitive athletes, filter the roster by membership type and send. The same dashboard handles your full athlete list whether your box has 30 members or 200.
Membership billing, drop-ins, and class packs
Monthly all-access memberships, capped weekly plans, class packs, single drop-in fees, and private coaching all tracked in ClubMon as separate line items per athlete. When a fee is overdue, automatic reminders go out before you even notice. You see exactly who owes which fee and send bulk reminders to anyone outstanding in one click. ClubMon tracks who owes what, you collect the payment, it is not a payment processor.
One class schedule for WOD, Olympic lifting, and open gym
Publish your full class schedule once, every CrossFit class, every Olympic lifting session, open gym times, comp prep, beginner foundations. Athletes see only their relevant classes through the mobile app. Push notifications matter for a CrossFit box specifically, when a coach is sick or you cancel a class for a competition event, every affected athlete gets the update immediately rather than refreshing the whiteboard.
CrossFit affiliates and independent boxes, same product
ClubMon works for licensed CrossFit affiliates and for independent functional-fitness boxes the same way. Member profiles, drop-in tracking, class schedules, and payment reminders are the same product regardless of brand licensing. ClubMon is not CrossFit Inc-licensed and does not include CrossFit's own coaching certifications, but it does not need to, the daily admin problem is the same for affiliates and independents.
ClubMon vs full CrossFit platforms
Platforms like PushPress, Wodify, SugarWOD, Zen Planner, Mindbody, FLiiP, StreamFit, and My Best Studio are full-stack systems with public class booking, payment processing, WOD posting and digital whiteboards, athlete benchmarking and leaderboards, lead generation, and in some cases retail point-of-sale. They are priced accordingly, typically €40 to €150 per month depending on box size. ClubMon does less on purpose, member tracking, fee reminders, and class schedule visibility. It does not include WOD posting, digital whiteboards, athlete score tracking, or public class booking. That makes it faster to set up, simpler to use daily, and free up to 30 members. It is the right fit if your priority is getting your existing athletes organised rather than running a public booking funnel.
See everything ClubMon can do on the features page, or check pricing, free to start, no credit card required.
Frequently asked questions
Works for any sport or studio
Pick your sport to see exactly how clubs like yours use ClubMon.
Don't see your sport? Get in touch, chances are ClubMon already works for it.
Ready to run your CrossFit box without the admin overload?
Get started free, set up your whole box in under an hour. No credit card required.
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