Run your ballet school
without the admin chaos.
Term fees chased one parent at a time, schedule changes buried in the parent WhatsApp group, and students who quietly stopped coming between terms with no one noticing. ClubMon gives ballet schools one system to replace all of them, students, fees, and class schedules across every grade. Free to start, no credit card required.
Ballet schools run on the same
broken tools as everyone else.
Your students are working through grade exams. Your fees and schedule don't need to be a separate full-time job.
"I send out 60 term invoices, then I spend two weeks chasing the dozen that haven't paid. Same parents, same reminders, every single term."
Term-based ballet billing without automation means the same manual chase three or four times a year, indefinitely.
"I moved Saturday's Grade 3 class forward by 30 minutes. Three families showed up at the old time because the message got buried in the parent group chat."
Posting schedule changes in a WhatsApp parent group means someone always misses the update.
"Three students didn't come back after the summer break. I only realised in week three of the new term, by then it was too late to reach out."
Without live membership status, lapsed students stay invisible until the term is already half over.
Built for studios. Works for ballet.
Every student, every grade, in one place.
Every student has a profile showing their grade, payment status, and contact details. Term-fee and renewal reminders go out automatically. You see who is paid, who is overdue, and who is about to lapse, without a spreadsheet.
One schedule parents can always find.
Post your timetable once. It is live for every parent and student via the ClubMon app, Pre-Primary, every graded class, pointe, and rehearsals. Change a time and it updates instantly with a push notification. No more parents showing up at the wrong time.
Set up in under an hour. Run for years.
Import your existing student list from Excel. Add your class schedule grade by grade. Invite parents and students to the app. Most ballet schools are fully running the same day they sign up.
Ballet studio management software that actually works
Most ballet studio software on the market is built for one of two things, either large recital-and-competition studios with hundreds of students and full parent portals, or general booking platforms repurposed for dance. Both miss the daily reality of small-to-mid ballet schools, tracking term fees, graded levels, and parents who need one place to see their child's class schedule.
ClubMon is built for that reality. It is member management, not a booking platform, and free up to 30 students, which is where most ballet schools start.
Member management for ballet schools
Every student has a profile in ClubMon showing their current status, Active, Payment Due, Expiring Soon, or Expired. Payment reminders go out automatically before and after the due date. You see the full picture at a glance, who is current, who is slipping, and who you need to contact. The same profile holds a student's graded class plus any add-on pointe, repertoire, or private lessons, so you do not lose track of which students are doing what across the week.
Class schedules across every grade
Publish your timetable once in ClubMon and every grade is in one place, Pre-Primary through Vocational, plus pointe, repertoire, and Saturday rehearsals. Parents and students see it via the mobile app. Change a class time and every affected family gets a push notification instantly. No more relying on a parent group chat where a single message about a rescheduled Grade 3 class gets buried under sixty other replies.
Built for ballet schools running term fees
Ballet billing is rarely flat monthly. It is term invoices, sometimes plus exam fees, costume contributions, or recital surcharges. ClubMon tracks fees per student and sends reminders before and after the due date, whether you bill monthly, by term, or both. It does not collect the payment for you, ClubMon is not a payment processor, but it replaces the spreadsheet you use to figure out who still owes for the term and tells them automatically.
ClubMon vs full ballet booking platforms
Platforms like Jackrabbit Dance, Studio Director, WellnessLiving, Mindbody, and Akada are full-stack booking systems, online registration, payment processing, recital ticket sales, costume retail, marketing automation, staff payroll. They are built for studios that want to manage the entire client journey from first enquiry through annual recital. ClubMon does less on purpose, member tracking, term-fee reminders, and schedule visibility. That makes it faster to set up, simpler to use daily, and significantly cheaper. It is the right fit if your priority is getting your existing students organised rather than building an online booking funnel for new ones.
See everything ClubMon can do on the features page, or check pricing, free to start, no credit card required. Comparing options across disciplines? Browse studio management software for movement studios.
Frequently asked questions
Works for any sport or studio
Pick your sport to see exactly how clubs like yours use ClubMon.
Don't see your sport? Get in touch, chances are ClubMon already works for it.
Ready to run your ballet school without the admin chaos?
Get started free, set up your whole school in under an hour. No credit card required.
No credit card required · Setup in under an hour · Cancel anytime