What ClubMon is
ClubMon is a club management application designed specifically for sports clubs, studios, and academies. It runs on the web and on dedicated iOS and Android apps, with the same features on every platform. The free plan covers clubs and studios up to 30 members. Above that, paid plans start at €15 per month.
The product was built by people who have run sports clubs themselves. Every feature exists because a real club kept losing time to the same kind of problem, lost payments, missed renewals, schedule confusion, parents asking "what time is training?" for the eighth time that week. The goal is straightforward: replace the patchwork of spreadsheets, group chats, and paper lists with one place where the club's actual operation lives.
The problems ClubMon is built to solve
Most sports clubs are run on top of someone's day job. The secretary keeps members in an Excel file that lives only on their laptop. The treasurer tracks payments in a separate spreadsheet nobody else has seen. Coaches share training times in a WhatsApp chat, and parents miss messages because they never joined the right group. As the club grows, these small frictions compound into hours of admin every week and members who quietly drift away because nobody noticed the schedule change.
The shared root cause is that no single source of truth exists. Three different people are managing three half-versions of the club, and the moment any of them is on holiday, things break. ClubMon's job is to put all of it in one place where the right information reaches the right person without anyone having to remember.
What ClubMon does: the five jobs
The product is organised around the five jobs every sports club has to do well to function. Each one is covered out of the box, no setup required.
1. Keep the member list accurate. Full member profiles with contact details, group or team assignment, membership type, and live status (active, payment due, expiring soon, expired). CSV import for onboarding existing member lists from a spreadsheet. Custom fields where you need them. Multi-team and multi-sport support so a member who plays in two squads is one record, not two. For the longer version of what a sports-club member database should look like, our guide to what a membership database actually is covers it in depth.
2. Track payments without spending Sunday on it. Live payment status per member, who is paid, who is due, who is overdue. Automated reminders for overdue members. Monthly revenue overview showing collected vs outstanding. Full payment history per member with CSV export. ClubMon tracks payment status and works alongside whatever channel your club already uses to collect, bank transfer, Stripe link, cash, whichever your members prefer. For the longer take on payment structures across multiple fee streams, our guide on how to track club member payments goes deeper.
3. Share the schedule. A club-wide calendar with training sessions, matches, and events, visible to every member through the mobile app. Recurring events so you set the weekly training schedule once. Changes push immediately to every affected member's phone, so when a hall becomes unavailable on a Tuesday morning, no member shows up to a locked door at 6pm. Multi-team schedules from one dashboard.
4. Communicate with the right people at the right time. Targeted reminders for fees and renewals. Schedule-change alerts to the squad affected. Welcome messages to new joiners. The point is to stop the club-wide email that everyone tunes out and replace it with a specific message to the specific group that needs it.
5. Notice when a member is drifting. Live member status with attendance signals, so the secretary can spot the regular who has missed three sessions in a row before they decide they are no longer a member. Attendance is the leading indicator of churn; payment status lags it by about a month. Our guide on how to stop members from lapsing covers the playbook in detail.
If you want the higher-altitude version of how these five jobs fit together, our complete guide to club membership management covers the whole operation.
Who ClubMon is built for
ClubMon works best for small-to-medium sports clubs, training academies, and movement studios where one or two people handle most of the admin. That covers a wide range:
- Team sports: football, basketball, handball, volleyball, baseball.
- Racquet sports: tennis, badminton, table tennis, padel, pickleball.
- Combat and martial arts: martial arts schools and dojos, judo, boxing.
- Movement studios: dance, yoga, pilates, ballet, barre, gymnastics.
- Fitness and water sports: fitness clubs and gyms, CrossFit boxes, swim clubs, golf clubs.
- Youth sports: youth sports organisations running multiple age groups under one administrative roof.
The common thread is a club that runs on weekly training and ongoing memberships, with one or two people doing most of the admin.
Pricing in plain terms
Three plans, all of them honest about their limits:
- Starter, free forever. Up to 30 members. Core features. No credit card required. This is the right plan for small clubs, new clubs still finding their feet, and any club that lands here after a Pro or Club trial ends.
- Pro, €15 per month (€12 if billed annually). Up to 200 members. Full features including automated reminders, custom fields, and payment history export. 30-day free trial, no credit card required.
- Club, €35 per month (€28 annually). Unlimited members. Multiple admins, advanced reporting, dedicated onboarding.
Annual billing saves 20% across the paid plans. Non-profit discount available on request. Full details on the pricing page.
Getting started in an hour
Most clubs are fully running on ClubMon the same day they sign up. The short version of how:
- Sign up at app.clubmon.com and pick the Starter plan if you are under 30 members, or the 30-day Pro trial if you are bigger. No credit card on either.
- Import your members. Export your current spreadsheet as CSV, drop it into ClubMon's importer, and review the column mapping. Most clubs are done in 10 to 15 minutes.
- Add your schedule. Training times and any fixed events. 20 to 30 minutes for most clubs.
- Invite your members. They get a one-tap link to install the iOS or Android app and see their own schedule, status, and payment history without having to message you.
From there, the day-to-day pattern is what most clubs report: members stop asking what time training is, payment reminders go out without anyone composing them, and the secretary's Tuesday evening goes back to being a Tuesday evening. For a longer look at what that looks like in practice, our post on how sports clubs actually use ClubMon day to day walks through it.
Why it matters
The honest version of why ClubMon exists is that running a sports club shouldn't feel like a second job, and for thousands of volunteer secretaries and part-time treasurers, it currently does. Three hours a week saved per club manager is the figure clubs report most often after switching, with overdue payments dropping by roughly half within the first two months. The numbers are not the point. The point is that the time goes back to the people who showed up to run a club, not to spend their Tuesday evening cross-referencing a spreadsheet.
If that sounds like something your club needs, the free plan is the cheapest way to find out. Most clubs know within a week whether it fits.
Frequently asked questions
What is ClubMon?
ClubMon is a sports club management app for managing members, payments, schedules, and communication in one place. It runs on the web and on iOS and Android, with the same features on every platform. The free plan covers clubs and studios up to 30 members; paid plans start at €15 per month for larger clubs.
Is ClubMon free?
Yes. The Starter plan is free forever for clubs and studios up to 30 members, with no credit card required. The Pro plan (€15 per month) and Club plan (€35 per month) include a 30-day free trial of all features, also without a credit card. When the trial ends, your club moves to the Starter plan automatically. You keep your data and nothing breaks. Annual billing saves 20% on the paid plans.
Who is ClubMon for?
ClubMon is built for small-to-medium sports clubs, training academies, and movement studios, typically 30 to 500 members, where one or two people handle most of the admin. It supports team sports, racquet sports, martial arts, combat sports, fitness clubs, water sports, gymnastics, dance, yoga, pilates, and youth sports organisations.
What platforms does ClubMon run on?
ClubMon runs on the web through any modern browser at app.clubmon.com, and on iOS and Android through dedicated mobile apps. All platforms share the same data live; a change in one shows up immediately in the others.
How long does ClubMon take to set up?
Most clubs are fully running on ClubMon within an hour of signing up. The CSV member import takes 10 to 15 minutes, the schedule setup another 20 to 30 minutes, and member invites are sent in one batch. There is no implementation fee on any plan and no annual contract required.
What languages does ClubMon support?
ClubMon currently supports English, Croatian, Serbian, and Bosnian, with more languages on the roadmap. Member-facing screens automatically use the member's chosen language, so a multilingual club can run one ClubMon and have every member see it in their preferred language.
Can I export my data?
Yes, at any time, in CSV format. Members, payment history, and schedule data all exportable from the admin dashboard. ClubMon does not lock data in. If you decide to move to another tool, the data goes with you with no extraction fee or support ticket required.